BK Group understands that your privacy is important. Therefore, we respect and protect your right to privacy and will process your personal data in accordance with the provisions of the European General Data Protection Regulation (GDPR) and other applicable privacy laws.
The GDPR and any other applicable privacy laws apply to this Privacy Notice and anything not specifically mentioned in this notice shall be governed by the GDPR and any other applicable privacy laws.
This Privacy Notice explains how we may use, process and store your personal data.
We collect personal information that is required to enable us to provide a broad range of services for corporate governance, including administration, corporate and trust, middle office services, reporting and tax services to our clients and related parties. The kinds of personal information and special information that we may collect include:
BK Group obtains and processes personal data in different ways.
Personal data provided to BK Group directly;
We collect personal data directly from (prospective) clients, business partners and intermediaries for the purposes of entering into a contract or a service agreement and/or to meet certain legal requirements.
Personal data obtained from third parties;
We also collect and process personal data from publicly accessible sources such as internet, social networks, World-Check or commercial registers. Furthermore we may receive personal data from third parties as part of the service we provide to you or in connection with legal requirements that are applicable to us.
We only collect, hold, use and discloses personal information for purposes related to our functions or activities, including for the purposes of:
BK Group may disclose or transfer personal data collected by BK Group to our group companies insofar as reasonably necessary for the purposes of our service offering or for bona fide compliance purposes as well as on the legal basis as set out in this Privacy Notice.
Except as described in this paragraph, BK Group will not disclose, transfer or sell your personal data to any third party unless you have consented to this.
BK Group may disclose or transfer personal data to subcontractors for the purpose of the proper performance of the services we provide to our clients. It may, for example, disclose or transfer such personal data to third party service providers who provide administrative, computer, payment, data processing, debt collecting or other services. We enter into data processing agreements with such subcontractors to ensure that they process your data, on our behalf, with the same level of security and confidentiality as applied by BK Group. BK Group may furthermore disclose or transfer personal data when we received your consent to do so
In addition BK Group may disclose or transfer personal data to protect our rights or those of our clients and/or to prevent fraud. BK Group can also be obliged to disclose or transfer personal data to competent authorities in order to comply with our legal and/or regulatory obligations.
This list of possible disclosures is not intended to be exhaustive and there may be other legitimate purposes for holding, disclosing or otherwise processing your personal information. Where the law so requires, you will be notified of any additional purposes and where required your consent will be sought.
There are different legal bases that we rely on to use your personal information, namely:
BK Group may disclose or transfer personal data to other companies of the BK group that are located in countries that are outside the European Economic Area in connection with the above purposes.
The personal data BK Group processes is stored by BK Group on our servers, and/ or on the servers of the cloud-based database management services BK Group engages.
If disclosure or transfer of personal data is being done in a country that does not ensure an adequate level of protection of your personal data, BK Group will make sure additional safeguards will be put in place.
BK Group will process and store the relevant personal data for the duration of our services or for the duration of the business relationship. BK Group may also store the data for as long as it is necessary or required in order to fulfill legal, contractual or statutory obligations and, or for the establishment, exercise or defense of legal claims, and in general where it has a legitimate interest for doing so.
You have the following rights:
Access to your information
You have the right to access the personal information that BK Group holds about you at any time.
You may ask BK Group to provide you with a copy of the personal information that BK Group holds about you.
Correction of your personal information
You have the right to ask BK Group to update and correct any out-of-date or incorrect personal information that we would hold about you.
Deletion of your personal information (the right to be forgotten)
You have the right to ask BK Group to delete your personal information, to the extent that BK Group has no legal and/or regulatory obligations to keep such personal information.
Restriction of processing of your personal information
You have the right to ask BK Group to restrict the processing of your personal information in case:
Automatic decision making
BK Group generally does not make decisions by purely automatic means, but if we do, you have the right to object.
You have the right to object at any time to the processing of your personal data for any direct marketing (and related profiling) by BK Group. If you wish to exercise any of the above rights, you can contact BK Group using the below contact details.
Please note that BK Group is the controller of personal data collected through the BK Group website (the “Website”).
BK Group collects personally-identifiable information on certain areas of the Website when users register, request publications or other information, sign up for conferences and events, apply for jobs, and participate in user posting areas, such as bulletin boards, discussion forums, and surveys. The personally-identifiable information collected may consist of information that you provide, such as names, mailing addresses, e-mail addresses, telephone and fax numbers, and, for recruiting purposes, any other personally-identifiable information on your resume.
BK Group is committed to ensuring the security of your personal data. BK Group takes appropriate commercially reasonable technical, physical and organizational measures to prevent unauthorized or unlawful processing of your personal data or accidental loss or destruction of your personal data. BK Group will ensure a level of security suitable to the identified risks and pursuant to applicable Data Protection Laws and, where the Processing concerns personal data of EU residents, shall take measures required pursuant to article 32 GDPR.
Employees of BK Group are trained to handle personal data securely and with utmost respect and they will treat your personal data strictly confidential. Staff members shall be authorized to access personal data only to the extent necessary to serve the applicable legitimate purposes for which the data are processed by BK Group and to perform their job.
BK Group will not divulge client information to a third party unless we have received explicit client authorization or we are required to do so by law.
BK Group may update this Privacy Notice from time to time. We advise you to periodically review this Privacy Notice to be informed of how BK Group is protecting your privacy.
You may make a complaint about an alleged breach by us of applicable Privacy Laws in relation to our handling of your personal information. Your complaint should be in writing and addressed to our Compliance department. Alternatively, you have a right to complain to your local data protection authority (if one exists in your country).